CONSTITUTION
Article I - NAME
The name of the organization shall be the Magnolia Point Ladies Golf Association.
Article II – PURPOSE
The purpose of the Association is to develop, promote, maintain and protect the best interest of golf among the female members of the Magnolia Point Golf & Country club.
ARTICLE III – MEMBERSHIP
Membership is open to all female amateur golfers who are members of the MPG&CC, have paid their annual MPLGA dues and have no more than a 40 handicap.
ARTICLE IV – DUES
The Executive Board shall determine annual dues and entry fees for tournaments conducted by the Association. Annual dues shall be due and payable between April 1 and April 30 of each year. Ladies joining after January 1 shall pay two-thirds of the annual dues, rounded up to the nearest dollar.
ARTICLE V – OFFICERS, INSTALLATION AND TERMS OF OFFICE
The elected officers of the Association shall be a President, Vice-President, Secretary, and Treasurer. The term of office for the President and Vice-President shall be one year. The Vice-President shall assume the office of President at the conclusion of her term as Vice-President. The terms of the Secretary and Treasurer shall be two years. The officers shall be elected by a majority vote at the March General Meeting and installed in their new offices at the closing luncheon. Should an officer or chairman resign or be unable to serve the President shall appoint a replacement.
ARTICLE VI – EXECUTIVE BOARD
The Executive Board shall include the Elected Officers and the Chairman of the Tournament Committee. The immediate Past President shall be an ex-officio member of the Executive Board.
ARTICLE VII – GOVERNMENT
The Executive Board shall manage the affairs, assets and policies of the Magnolia Point Ladies Golf Association.
The President of the Association shall appoint the chairs of all Standing Committees, whose duties are outlined in the By-Laws.
ARTICLE VIII – AMENDMENTS
Amendments to this Constitution may be initiated by the Executive Board or by at least 1/3 of the membership of the Association. Any proposed amendments shall be prominently displayed thirty days (30) days prior to any General Business Meeting of the Association. A majority vote of those present and voting shall be necessary to amend.
(Adopted by the MPLGA 2/7/02, Amended 10/3/03 and 1/05)
BY-LAWS
These by-laws constitute the code of rules for regulation and management of the MPG&CC Ladies Golf Association. All competition conducted by the Association shall be in accordance with the governing rules and regulations of the United States Golf Association.
Article I – NOMINATION
The Nominating Committee shall include four (4) members – two to be appointed by the President and two to be elected at large at the December General Meeting. The four member committee shall serve for a two year term. The slate of officer nominees to be provided by the Nominating Committee includes the President, Vice-President, Secretary, and Treasurer. The Vice-President shall assume the office of President after serving one year as Vice-President. Duties of the Nominating Committee are to select and post the names of the candidates for each elected office thirty days prior to the March General Meeting. The four member committee shall appoint their Chairman from among the members.
Article II – ELECTIONS
A majority of members present and voting at the March General Meeting shall be necessary to elect the officers.
Article III – MEETINGS
Section 1. Meetings of the Executive Board/ General Board shall be called at the discretion of the President.
Section 2. A summer Executive Board meeting shall be called at least two (2) weeks prior to opening day.
Section 3. The President shall call a General Meeting at least four times each golfing year.
Article IV – OFFICERS AND DUTIES
Section 1. President
(a) Shall preside at all meetings of the Executive Board and General Meetings.
(b) Shall appoint the Chairman of each Standing Committee and any Special Committees immediately following her election.
(c) Shall develop an annual budget with assistance from the Treasurer and Tournament Chairman.
(d) In consultation with the Treasurer, shall recommend to Executive Committee the recipients for any year end surplus monies.
(e) Shall appoint the Tournament Chairman who will be a member of the Executive Board
(f) Shall be responsible for all activities of the Ladies Golf Association for the duration of her tenure.
(g) Shall represent the MPLGA at the Area Scheduling Meeting.
(h) Shall cast deciding vote in the event of a tie.
Section 2. Vice-President
(a) Shall perform all duties of the President in her absence.
(b) Shall be responsible for Member-Guest Day, appointing all volunteers needed to carry
out the duties of the event.
(c) Shall present a final financial report of the Member-Guest event to the Treasurer.
(d) Shall purchase and present a gift to the outgoing President
Section 3. Secretary
Shall maintain an accurate and permanent record of all meetings of the Executive Board and General Meetings.
Section 4. Treasurer
(a) Shall receive and disburse all funds of the Magnolia Point Ladies Golf Association.
(b) Shall deposit all monies in a bank and maintain an accurate record of all such funds received and disbursed by her during her tenure.
(c) Shall present an oral financial report whenever requested by the Board.
(d) Shall present to the Executive Board a year-end audited report with a written
copy for the Secretary’s file.
(e) Shall designate, with approval of Executive Committee, any surplus moneys from
the Member Guest Event and other sources to be returned to those accounts.
(f) Shall forward to the Membership Chairman the names of members who have paid
their annual dues so they can be included in the yearly handbook.
Article V - STANDING COMMITTEES AND DUTIES
Tournament Chairman
(a) Shall present a golf schedule of events to the President for approval before publication.
(b) Shall meet with the President and Treasurer to determine financial needs for the year.
(c) Shall purchase all authorized gifts, trophies, and awards.
(d) Shall determine the range of handicaps for weekly prize money with the Pro Shop
(e) Shall serve as a member of the Executive Board.
(f) Shall represent, with the President, the MPLGA at Area Scheduling Meetings.
Handicap Chairman
(a) Shall be responsible for helping maintain accurate handicaps for all member golfers.
(b) Shall work with the Head Golf Professional in promoting and ensuring proper posting procedures.
(c) Shall be responsible for addressing handicap discrepancies within the membership.
(d) Shall appoint her own committee for any assistance she might require in carrying out her duties.
(e) Shall determine with the assistance of the pro shop the Most Improved Player of the year.
Rules Chairman:
(a) Shall render advice in regard to rules, which may arise during tournament play, using USGA rules reference and local rules, which may be in effect.
(b) Shall interpret and promote adherence to the rules of golf.
Membership Chairman:
(a) Shall be responsible for compiling and printing the annual membership handbook.
(b) Shall keep a record of all active and new members, based on receipt from Treasurer of dues paid.
Publicity Chairman:
(a) Shall be responsible for all news items for press releases on special meetings and tournaments.
(b) Shall arrange for photographers when appropriate.
(c) Shall contact Sunday Times Union with all weekly tournament results.
Ringer Chairman:
(a) Shall be responsible for reminding players to keep their ringer scores posted and up-dated.
(b) Shall determine year-end ringer winners and present awards.
(c) Shall keep birdie book up-dated
Sunshine Chairman:
Shall send cards to members who are ill or for any reason deemed appropriate.
Nominating Chairman:
(a) Shall convene her committee as many times as necessary in order to prepare the slate of elected officers according to the requirements as outlined in the By-Laws.
(b) Shall present the slate at the March General Meeting for election by the membership.
Social Chairman: Shall plan all entertainment, menus and decorations for any luncheons or special events relating to MPLGA.
Summer Team Captains:
Shall represent our club at the annual winter meeting of Summer Team Play and will be responsible for performing duties as outlined in the Summer Team Play guidelines.
Article VI – ELIGIBILITY FOR COMPETITION
Section 1. A new member must have an established USGA index based on not less than five games on Magnolia Point Golf course.
Section 2. The maximum U.S.G.A. handicap for competition in any 18-hole event shall not be more than 36.
Article VII – AMENDMENTS
These by-laws may be altered, amended or replaced by a majority vote of the members present at a scheduled General Meeting; provided the proposed amendments have been submitted in writing to the Executive Board at least four weeks prior to meeting.
The Executive Board shall present revisions to these by-laws.
Recommended revisions shall be posted at least two (2) weeks prior to a scheduled General Meeting.
(Adopted by the MPLGA 2/7/02, Amended 10/3/03 & 1/ 05, Revised 7/06 & 5/2011)